Overview
The Booking Management dashboard is your centralized command center for managing journal entry bookings. It provides visual status tracking, action-oriented filtering, and streamlined workflows for booking entries individually or in batch. This dashboard ensures you always know what's been booked, what needs attention, and where adjustments are required.
What You'll Learn
How to navigate and interpret the Booking Management dashboard
Understanding status indicators and what they mean
How to use action-required filtering effectively
How to book entries individually and in batch
How to manage adjustments through the dashboard
Key Concepts
Booking Management Dashboard: A centralized interface showing the booking status of all journal entries across all templates in a visual grid format.
Status Indicators: Color-coded visual signals (green, yellow, orange, red, gray) that show the state of journal entries for each day.
Action Required: A filter mode that shows only entries needing user attention (not booked, has adjustments, or has errors).
Batch Booking: The ability to select and book multiple journal entries simultaneously.
GL Transaction ID: For ERP Subledger customers, the unique identifier assigned by your ERP system (NetSuite or QuickBooks) when an entry is posted to the general ledger.
Accessing Booking Management
Navigation
Log into your Blue Onion account
Click Journal Entries in the main navigation
Select Booked Journal Entries
The Booking Management dashboard appears
What You'll See
The dashboard consists of two main sections:
Top Section: Visual Status Grid
Calendar-style grid showing templates as rows and dates as columns
Color-coded cells indicating status for each template/date combination
Click-to-zoom capability for date filtering
Bottom Section: Journal Entries List
Detailed list of journal entries
Columns showing type, template, date range, status, and actions
Filtering and selection controls
Understanding the Status Grid
The Grid Layout
Rows: Each row represents a journal entry template
Template name on the left
Cells extending across dates
Columns: Each column represents a date
Dates shown across the top
Typically shows current period (e.g., current month)
Cells: Each cell shows the status for that template on that date
Color indicates status
May show additional indicators (dots, numbers)
Status Color Legend
Green - Everything Booked
All journal entries for this template/date have been successfully booked
No action required
For ERP Subledger customers: Successfully pushed to GL
Example: Your October 15 revenue recognition entry has been booked and shows green.
Yellow - Not Yet Booked
Journal entries exist but have not been marked as booked
Action required: Review and book these entries
Most common for recent dates
Example: You have October 20 orders that have been generated but you haven't booked them yet.
Orange Dot - Has Adjustments
Original entry was booked, but adjustments are available
Indicates data drift has occurred
Action required: Review and book adjustment entries
Only appears when Smart Adjustments is enabled
Example: You booked October 10 revenue on October 12, but Amazon updated order details on October 14, creating an adjustment.
Red - Booking Error
An error occurred when attempting to book or push to GL
Action required: Investigate error and resolve
Most critical status requiring immediate attention
Example: A NetSuite push failed due to a mapping issue or closed accounting period.
Gray - No Activity
No journal entries exist for this template/date combination
No action required
Normal for dates outside your business activity
Example: No orders on a Sunday when your store was closed.
Using the Select All Ready Filter
What It Does
The Select All Ready checkbox (near the top of the journal entries list) controls what you see:
Checked: Shows only action-required items
Not booked entries (yellow)
Entries with adjustments (orange)
Entries with errors (red)
Hides successfully booked entries with no issues
Unchecked: Shows complete history
All entries regardless of status
Includes successfully booked entries (green)
Useful for historical review and research
When to Use Each Mode
Use "Select All Ready" checked for:
Daily management and monitoring
Quick triage of what needs attention
End-of-day booking workflows
Identifying problems quickly
Use "Select All Ready" unchecked for:
Month-end reconciliation
Audit preparation
Training and demonstration
Investigating historical bookings
Verifying everything was booked correctly
Click-to-Zoom Date Navigation
How It Works
The status grid is interactive—clicking on any cell filters the journal entries list below to show only that day's activity.
To zoom into a specific date:
Click on any colored cell in the grid
The journal entries list immediately filters
Shows only entries for that template and date
Grid cell may highlight to indicate active filter
To clear the filter:
Click the same cell again (toggle off)
Or click a "Clear Filters" button if available
Or click a different date to switch focus
Practical Applications
Daily Review Workflow:
Open Booking Management
Identify today's date column
Click on each yellow or orange cell
Review and book those entries
Month-End Close Workflow:
Click on all dates of the month
Review all entries for that date
Verify all are booked (green)
Click on any orange cells to handle adjustments
Work backward through the month if needed
Error Resolution Workflow:
Identify any red cells in the grid
Click on the red cell
Review the error message in the filtered entries
Resolve the issue
Retry booking
Understanding the Journal Entries List
Column Definitions
Type: The journal entry type
Examples: "Revenue Recognition", "Orders", "Cash Receipt"
Indicates what accounting event this entry represents
Template: The journal entry template name
Links to your template configuration
Identifies which booking rules were applied
Date Range: The period covered by this entry
Example: "10/01/2025" for a single day or "10/01/2025 - 10/31/2025" for a period
Shows the transaction dates included
JE ID: Blue Onion's journal entry identifier
Unique ID for internal reference
Example: "JE5961", "JE5962"
For ERP Subledger: May show GL Transaction ID instead or in addition
Currency: The currency of the entry
Example: "USD", "CAD", "EUR"
Important for multi-currency businesses
Booked Date: When the entry was booked (if applicable)
Shows the date you marked it as booked
Blank if not yet booked
Unbooked Date: When the entry was deleted or removed from being in a booked status
Indicates a removal of a previous booked status
Shows entries that need re-booking
Actions: Icon buttons for available actions
👁️ Preview: View entry details without booking
✓ Book: Mark as booked (Core App) or push to GL (ERP Subledger)
📥 Download: Export the entry
Additional icons may appear based on status
Parent-Child Hierarchy
When entries have adjustments (Smart Adjustments enabled), you'll see a hierarchical structure:
▼ Revenue Recognition [Parent - Booked Oct 10]
├─ Adjustment #1 [Child - Booked Oct 12]
└─ Adjustment #2 [Child - Not Booked]
To expand/collapse:
Click the arrow (▼ or ►) next to the parent entry
Shows all related adjustments
Helps understand the complete history
Reading the hierarchy:
Parent: Original booked entry
Children: Adjustment entries created by data drift
Previously booked: Adjustments already booked (green)
Not booked: New adjustments needing attention (orange/yellow)
Booking Entries: Core App Users
For Core App users, "booking" marks an entry as finalized in Blue Onion after you've manually entered it into your GL.
Single Entry Booking Workflow
Locate the entry in the journal entries list
Preview the entry (optional but recommended):
Click the preview icon (👁️)
Review line items and amounts
Verify it looks correct
Export the entry:
Click the download icon (📥)
Save the export file
Manually enter into your GL:
Open your accounting system
Create the journal entry
Post it to your GL
Return to Blue Onion:
Click the Book button next to the entry
Confirm the booking action
Verify status change:
Status changes to "Booked"
Booked Date populates
Grid cell turns green
Batch Booking Workflow
To book multiple entries at once:
Filter to the entries you want to book (use date zoom if helpful)
Check the checkbox next to each entry
Or use "Select All" if available and all entries are ready
Review your selection to ensure all are correct
Export all selected (if your system supports batch export)
Enter all entries into your GL
Return to Blue Onion
Click "Book Selected" or similar button
Confirm the batch booking action
Verify all status changes to "Booked"
Best Practices for Core App Users
Daily workflow:
Export and book yesterday's entries each morning
Mark as booked immediately after GL entry
Use Select All Ready to see what needs attention
Document your process:
Note which entries were booked together
Keep export files matched to GL posting dates
Maintain a log of booking dates for audit trail
Booking Entries: ERP Subledger Users
For ERP Subledger users, "booking" automatically pushes the entry to your integrated ERP (NetSuite or QuickBooks).
Single Entry Booking Workflow
Locate the entry in the journal entries list
Preview the entry (recommended):
Click the preview icon (👁️)
Review line items and amounts
Verify accounting treatment is correct
Click the Book button or check the checkbox and click "Push Selected"
Wait for processing:
Blue Onion sends the entry to your ERP
May take a few seconds
Verify success:
Status changes to "Booked"
GL Transaction ID appears (e.g., "CE9394")
Booked Date populates
Grid cell turns green
Batch Booking Workflow
To book multiple entries at once:
Filter to the entries you want to book (use Select All Ready filter and date zoom)
Review the list to ensure all entries are ready
Check the checkbox next to each entry
Or use "Select All" if you want to book everything visible
Click "Push Selected" button at the top
Confirm the batch action
Wait for processing:
Blue Onion processes each entry
May take several seconds for large batches
Review results:
All successful entries show "Booked" with GL Transaction IDs
Any failures show "Error" status with error message
Address any errors:
Click into failed entries
Read error message
Resolve issue (mapping, closed period, etc.)
Retry booking
Verifying in Your ERP
After booking, verify the entry posted correctly:
Copy the GL Transaction ID from Blue Onion
Open your ERP (NetSuite or QuickBooks)
Search for the transaction using the ID
Verify the entry:
Amounts match
Accounts are correct
Date is correct
Entry is posted (not pending)
Best Practices for ERP Subledger Users
Start with manual booking:
Even though you can automate with cadences, start manually
Build confidence that entries are correct
Understand what's being posted before automating
Review before pushing:
Always preview significant or unusual entries
Batch booking is powerful but review the selection first
One wrong entry in a batch can cause issues
Monitor GL Transaction IDs:
Verify IDs appear after booking
If ID is missing, the push may have failed
Contact support if bookings succeed but IDs don't appear
Address errors immediately:
Red status entries should be resolved same day
Common errors: closed accounting periods, missing mappings, invalid accounts
Document error patterns to prevent recurrence
Managing Adjustments in Booking Management
When Smart Adjustments is enabled, the Booking Management dashboard becomes your central hub for managing data drift.
Identifying Adjustments
Visual indicators:
Orange dot on grid cells
Status showing "X Adjustments" (e.g., "2 Adjustments")
Parent-child hierarchy when expanded
Filtering to adjustments:
Ensure "Select All Ready" is checked
Look for entries with orange indicators
Click on orange grid cells to zoom into those dates
Reviewing Adjustment Details
To understand what changed:
Click on an entry showing "X Adjustments"
Click the expand arrow (▼) to see the hierarchy:
Parent: Original booked entry
Children: Adjustment entries
Click the preview icon on an adjustment entry
Review the adjustment details:
Delta: The change amount
Drill into specific line items if needed
Navigate to transaction profile pages to understand why data changed
Booking Adjustments
For Core App users:
Identify adjustments in the list (orange indicators)
Preview the adjustment entry
Export the adjustment
Enter the adjustment into your GL manually
Return to Blue Onion
Click "Book" to mark the adjustment as booked
For ERP Subledger users:
Identify adjustments in the list (orange indicators)
Preview the adjustment entry (optional but recommended)
Check the checkbox next to the adjustment
Click "Push Selected"
Adjustment automatically posts to your ERP
Verify GL Transaction ID appears
Understanding Adjustment Patterns
Review adjustments regularly to identify patterns:
By platform:
Does Amazon generate more adjustments than Shopify?
Do certain platforms update data consistently on specific days?
By transaction type:
Do payments generate more adjustments than orders?
Are refunds particularly prone to changes?
By timing:
Do adjustments appear 2-3 days after booking?
Or weeks later?
Use patterns to optimize:
Add lag days to templates that frequently adjust
Set appropriate cadences for different templates
Adjust booking timing to minimize adjustments
Tips & Best Practices
Use the Grid for Visual Management
Best practice: Treat the status grid like a dashboard—a quick at-a-glance health check.
Method:
Bookmark Booking Management as your starting page
Check it first thing each day
Aim for "all green" before end of day/week
Why: Visual management makes it immediately obvious where attention is needed.
Master the Select All Ready Toggle
Best practice: Learn when to check and uncheck this filter for maximum efficiency.
Quick reference:
Checked: "What needs my attention right now?"
Unchecked: "Show me everything for this period"
Why: Toggling this one filter dramatically changes your view and efficiency.
Preview Before Booking Significant Entries
Best practice: Always preview entries over a certain threshold before booking.
Method:
Click the preview icon (👁️)
Review line items
Verify amounts make sense
Check for any unusual accounts
Why: Catches configuration errors before they hit your GL.
Establish Booking Cadence Consistency
Best practice: Book on the same schedule consistently (daily at 9am, weekly on Fridays, etc.).
Why:
Creates routine and reduces errors
Team knows when to expect updates
Makes period-over-period comparison easier
When Smart Adjustments cadences are enabled, aligns with automated processes
Investigate Patterns in Adjustments
Best practice: Don't just book adjustments—understand why they're happening.
Method:
Keep a tally: "10 Amazon adjustments this week"
Note timing: "Adjustments appear 3 days after booking"
Identify causes: "Usually payment processor assignment"
Why: Understanding patterns allows you to optimize templates and reduce future adjustments.
Use Color Coding as Prioritization
Best practice: Triage based on color priority.
Priority order:
Red (errors): Immediate attention, same day resolution
Yellow (not booked): Book within your standard cadence
Orange (adjustments): Review and book, but less urgent than errors
Why: Ensures critical issues are addressed first while maintaining workflow.
Need More Help?
For questions about Booking Management or assistance with your booking workflow, contact support via the chat in your Blue Onion application or reach out to your Customer Success Manager.